Staff Council Meeting
October 23, 2018
Attendees: Jackie Gibson, Zahra Brown, Meagan Kuitu, Janie Tountas, Amy Suter, Amy Jenkins, Maeci Hoffman, Gale Hoelscher
Meeting Minutes
Anniversary Gifts
- Jackie will order 345 of them. We will hand them out at once.
Pumpkin Carving Contest
- We have prizes ready
- Jackie will check closet to see if we have table cloths
- We need some kind of marker for pumpkins; should state whether it’s carving or decorating entry (Jackie)
- Attendees will vote one for each of the 2 categories; we need ballots (Jackie)
- We will need to sign up for 1-hour shifts
- Voting period 9-4
- Start covering tables and setup at 7:30
- Meagan will create google doc for sign-ups
- Meagan will take care of Tiff’s Treats display
Tree Decorating / Hot Cocoa Event
- Jackie will confirm date with 7th floor
- FP&C has hot water dispensers
- Jackie will check the supply closet for leftover cups
- Gale will collect prices and buy the items
- Large containers of powder from Sam’s
- Smaller amount of sugar free
- Marshmallows
- Candy Canes
- Whipped Cream
- Meagan will create a page to google doc for ideas, including prices for budget
Additional Holiday Ideas
- Door decorating contest / Tree decorating contest / Gingerbread contest
- We could do one big gingerbread house people could add to
- Potentially gingerbread house during the hot chocolate
- Maybe just cookie decorating, but you must add an ornament to partake
Fundraisers
- BJ’s will do all-day profit share and pay 20%
- Blue Baker profit share – design a cookie; you get profit from every one they sell
- Will try for tacos first
- Most profit is when we bring something in: Pizza rolls, cupcakes
- Jesse’s?
- Rudy’s breakfast tacos
- Donated tacos for SECC
- Meagan will call
- Can we get them donated?
- Should we ask for donations instead?
- SECC gets more $$ when donation instead of set price.
- Do we require pre-order?
- Taco Cabana – may not be willing
- Taco Bar – was late and we had complaints
- Amy contacted CFA – we do have options
- Tiered percent based on profit
- Will try for December
- Taking first night available; prefer Wednesday
- Before College students leave; early December
- Texas Ave location is most convenient
- 5-8 would be our preferred time period
Annual Meeting
- Location
- Softball off our list for 2 reasons: footwear forbids heels; heated but still gets cold
- Still looking at track facility; room isn’t designed for 200+ people. 165 chair max.
- George Bush Library can’t accommodate our size; would need us out by 9:30 AM
- Presidential Conference Center; has availability only on our date. Jackie will check with 7th on cost.
- They will handle setup/tear down; have 3 preferred vendors for catering
- Santa’s Wonderland
- Wouldn’t have staff; not rentable for private events
- A&M Hotel
- Can move to following week and still do it; Holiday party will be there on the 7th.
- CS Airport Hanger
- Very large; would need to enclose with curtains
- They have heat but no sound system
- Aircraft in hanger are paying customers
- We could potentially get a discount
- RELLIS – idea for next year
- Fire School – would be a lot like the hanger.
- Ice House in Downtown Bryan
Service Awards
- Change in how they’re calculated – all state service recognized
- Need to print certificates
- Student workers did it last year
- Need more frames and ribbons
- Need to order gifts
- Jackie has list from HR
- Jackie will check with 7th floor on the gifts
Scholarships
- We will have 7 $100 scholarships leaving us with ~$400
Action Items
Jackie
- Order anniversary gifts
- Order Maeci’s shirt
- Order frames for service award certificates (as needed)
- Check closet
- Table cloths
- Leftover cups
- Service award frames
- Create “placemat” for pumpkins identifying owner and entry type
- Create pumpkin carving ballots
- Confirm with 7th floor
- Date for Tree Decorating/Hot Cocoa Event
- Service Award gifts – who buys?
- Finalize Annual Meeting location
- Print certificates for service awards
Gale
- Collect prices and purchase items for hot cocoa event
Meagan
- Create google sheet
- Pumpkin contest shift sign-ups
- Cocoa ideas and budget
- Create Tiff’s Treats display
- Call Rudy’s to solicit breakfast taco donation for scholarship fundraiser
Amy
- Confirm dates/times with Chick-fil-a
Everyone
- Fundraiser solicitations