October 2019 – System

SSC Meeting Minutes

Oct. 18, 2019

ATTENDANCE

ACTION ITEMS

Maeci Hoffman (Rebranding Committee Head)
- Email content to Nathan so he can draft business card design
- Prepare remarks for EOQ on behalf of Meagan
- Work with rebranding committee to develop talking points for SSC members
- Researching feedback item 001
Nathan (Scholarship Committee Head)
- Nathan will create excel spreadsheet to monitor feedback submissions and status tracking
- Nathan will meet with scholarship committee (Joan, Lindsey, & Nathan) to explore potential application review process changes to present options at Nov. meeting
- Design business cards
Meagan Kuitu (Chair)
- Determine whether scholarship matching is the applied to fundraised amount or account balance and whether matching is applied to scholarships dispersed in FY20 or FY21
- Put feedback whitepaper template in the SSC K Drive for easy access
- Send Anniversary Gift poll to SSC members
- Researching feedback item 001
Joan
- EOQ actions (food, contacting Edwin about podium, etc)
Amy Sharp
- Move forward with branded apparel fundraiser
- Contact Scotty’s House
- Feedback process document
Lindsey Thomson
- Researching feedback item 003

TAKEAWAYS FROM OFFICER REPORTS

Chair Report
- Billy Hamilton will attend November meeting for final 30 minutes
- Aubrey Craft (Vice Chair) will monitor and provide updates bi-weekly (once at each meeting and once 2 weeks in between) in regards to the status of each feedback submission to ensure accountability and progress
- Each feedback champion has 2 meetings from date assigned to provide whitepaper. (Ex. If Amy is assigned a feedback item 9 days before the next SSC meeting, she may present at that meeting OR no later than the following SSC meeting)
Treasurer Report
- Glenda Rogers seeking Theresa’s feedback on combining 2 scholarship accounts to one interest bearing account, preemptively authorized by an all-in-favor vote of the council
- Scholarship Fund Account and Operating Funds account were reviewed

TAKEAWAYS FROM COMMITTEE REPORTS

Scholarship Committee Report
- Applicant review process will remain as is for this semester, but is subject to potential changes for next semester. Committee will present a list of options, including process changes, pros, and cons at Nov. meeting. Committee will also provide a recommendation on whether a single applicant should be eligible for both the SSC scholarship and the Barry B. Thompson scholarship
EOQ Report
- Committee members (randomly selected from those that volunteered) met and chose the Employee of the Quarter recipient to be named at the ceremony on 10/22/19
- The EOQ recipient’s manager was notified on 10/2/19
- Comments from the nominations were sent to Amy Jenkins on 10/9/19
- Meagan ordered the pen set and pewter plate
- Amy Suter will reach out to Dawn in HR to grant the administrative time off and Cliff to make the $1000 payment closer to the announcement of the award recipient
Rebranding Committee
- Wear your new polos and use branded letterhead when appropriate J
- Flyers in bathrooms, break rooms, and on bulletin boards and potentially a newsletter next quarter
- Business Cards and Talking points

STAFF FEEDBACK REVIEW

Four submissions to date, all in research & review process and to be deliberated at Nov. meeting

TAKEAWAYS FROM GENERAL BUSINESS

Meagan Kuitu (Chair) looking into potential Annual Meeting venues
Branded apparel fundraiser is underway, Amy Sharp (Secretary) working with C.C. creations to bring to fruition by 11/1/19
Discussed event schedule and associated budget including required and optional events
- Considering a modified version of Scotty’s House fundraiser but more like Angel Tree. Amy Sharp will be point person with Scotty’s House

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