Staff Council Meeting
September 24, 2018
Attendees: Jackie Gibson, Zahra Brown, Meagan Kuitu, Janie Tountas, Amy Suter
Meeting Minutes
EOQ Ceremony
- Scheduled for the 16th
- Received a few nominations + carryovers
- Going to continue with CFA minis and fruit
- Janie will ask Edwin to move podium and help us with trash can
- Jackie will find out how much food we ordered before
- We think 6 trays
- We’d like to track how much food we bought vs used
- Janie will use purchase card to order the food
- Jackie will check with FP&C on using tables
Anniversary Gifts
- Jackie will ask Josie for a catalog
- We spent $3.50 / gift last year
Pumpkin Carving Contest
- Donated Prizes (2 needed)
- Decorated vs Carving
- Meagan will call local businesses
- Tiff’s Treats – website form; they’ll email back
- Sweet Paris
- We will check SECC schedule to help choose date
Tree Decorating / Hot Chocolate Event
- Jackie will find out how we can gain access to hot water dispensers from FP&C
- Last week of November (26-30th)
- We want to make sure it’s ready before the Scotty’s House presents are due
Annual Meeting
- Stephnie & Josie recommended the hotel
- We will need food from the hotel
- Would prefer no tour
- Plan B location: Vet School, Hilton, Bush School
- Vet school has large meeting room similar to equine center
- We need to submit dates to 7th floor
- Planning to have it the first week in December (3-7th)
- Jackie will get the Chancellor’s availability
Fundraisers
- Jackie will check scholarship account to understand where we stand on budget
- We plan to pay-out the scholarships in November
- We will call and ask about amounts and percentages and re-submit for decision
- Jackie – Lupe Tortilla
- Meagan – Mad Taco
- Zahra – Chuy’s
- Amy – CFA
- Janie – Rosa’s
- Ask for:
- If they do it
- Lunch vs Dinner vs Both
- If someone must be on-site
- % of Profit
- Day of the Week
- FYI – looking anytime in first 2 weeks of November
- We will keep track of contact info
Scotty’s House Gifts
- Zahra will contact Scotty’s House regarding December sponsorship
Action Items
Jackie
- will find out how much food we ordered in past EOQs
- will check with FP&C on Tables for EOQ
- will ask Josie for anniversary gift catalog
- will check SECC schedule for pumpkin carving date
- will find out how to gain access to hot water dispensers from FP&C for December event
- will check Chancellor’s availability for Annual Meeting date
- will check scholarship account to understand where we stand on budget
Janie
- will ask Edwin to move podium and help us with trash can for EOQ
- will order food for EOQ
Meagan
- will contact businesses for pumpkin carving prize
- will make Google sheet to track info
Zahra
- will contact Scotty’s House regarding December sponsorship
Everyone
- will call local businesses for fundraiser info