Staff Council Meeting
August 5, 2016
10:00 AM
Attendees: Megan Johnson, Halli Falke, Pamela Gentry, Liz Galvan, Megan Johnson, Leigh LoBello, Kathy Nelson, Melissa Parker

Meeting Minutes

Fundraisers

  • Pepperoni Rolls Fundraiser: August 17th (pepperoni only, unless someone requests cheese)
    • Sell 2 for $3.00 (cost = 75 cents each)
    • Pre-Orders only
    • Will need help the day of to hand out and take tickets
  • Thanksgiving Fundraiser
    • Texas Roadhouse Rolls (frozen) – need freezer space (unless pick-up from Roadhouse individually)
    • Chili? – Only if we find out about bowl size ahead of time
  • Action Items
    • Melissa to send Flyer and tracking spreadsheet
    • Brainstorm for Valentine’s Day fundraiser ideas

August EOQ/SOS

  • Committee has been formed
  • Will be awarded at System Picnic

Anniversary Gifts

  • Flash Drives – Drawback: Memory size constraints (too small for most files used at work)
  • Action Items
    • Melissa to send email with additional selections – please respond with top 2 choices

System Picnic

  • Tuesday October 11th or Thursday October 13th (Melissa to confirm with Stephanie)
  • Caterers: Per Stephanie: Something different than the past
    • Questions to ask: Different type of food or different vendor?
    • Vehicles on site – limit to catering vehicle
  • Decorations/Tables/Chairs – Ashley’s
    • Theme/Colors – Maroon & White / Burlap
  • Floral Decorations – University Flowers
    • Halli to call
  • Door Prizes
    • To request from Stephanie
      • Tickets to Chancellor’s Tailgate
      • Tickets to Home Football Game
      • 2 days off with pay
    • 7th floor closet remains (Ask Kathy M)
  • Student Volunteers
    • MSC Hospitality Volunteers
    • Pamela to coordinate
  • Transportation/Buses
    • Parking @ Bush Library
  • Trash Cans
    • Megan to coordinate
  • Entertainment
    • Kathy to coordinate
    • Arts & Crafts
      • Sand Art in closet
      • Balloons, clown, face painting
      • Oriental Trading
    • Clown & Bounce Houses
  • Party Favors – from Amy Jenkins
    • Use to give student workers or as prize drawings throughout the year?
  • Photographer
    • System photographer – Ruben
  • Alternate Location
    • Veterans Park?
  • Lighting Issue
    • Move Aggie Wranglers earlier or have Ashley’s bring some sort of spotlight so they can be seen
  • Action Items
    • Melissa to confirm a date with Stephanie

Proposed Locations for Annual Meeting

  • George Bush Library
  • Equestrian Center
  • Kyle Field
  • Reed Arena (if not during graduation days)

Activities

  • Halloween – Pumpkin Carving Contest
  • Christmas Tree Decorating Contest by floor?
  • Blood Drives (been done in the past – possible to do again?)
  • Action Items
    • Brainstorm ideas

TAMU Staff Council

  • Pamela will serve with Liz as backup
  • Kathy to send Pamela invite & info for next meeting