System Offices Electronic Office Form

Generally, this form is used to add an approver and/or signer to an existing office. If a new electronic office needs to be created, please contact System Office FAMIS Security at 458-6100 for further instructions.

Access the Form

Click here for the System Offices FAMIS Electronic Office Request form. Then print the form and fill it out following the below instructions.

Purpose of Form

The purpose of this form is to set up electronic office access for creators, approvers, and/or signers.

Submission of Form

This form must be submitted when a System Offices employee needs access to the FAMIS electronic office as a creator, approver, and/or signer. If the person being added does not yet have access to FAMIS, then a System Offices FAMIS Access Form (SC-101) should be filled out and submitted as well.

Completion of Part I: Electronic Office Defaults

Electronic Office Name
The Electronic Office Name is assigned by the System Office of Budgets & Accounting and is generally the same as the FAMIS department code.

Description
The description of the electronic office is generally the same as the full department name.

Add or Change
Select whether this is the initial set-up (Add) or changing an existing office.

Default Signer
The default signer is the main signer of the unit/department.

Completion of Part II: Units to Office Assignment

Dept Code, Sub-Dept Code
All department and sub-department codes that are applicable to this office should be listed here. Without this designation, documents will not be able to be routed for any departments or sub-departments.

Completion of Part III: Creator Desk

This section normally pertains to the System Office of Budgets & Accounting. In most cases, “N/A” (not applicable) should be used.

Completion of Part IV: Approvers – Optional

Name, UIN, Substitute, Dept/Sub Dept
Approvers are optional and are generally limited to the sub-department level and/or specific form. The name and UIN of the approver should be provided. If the approver listed is to be a substitute, please mark in the substitute column. The whole dept/sub dept combination should also be provided.

Form
Enter the type of form each approver is allowed to sign. E** indicates payroll documents, and P** indicates purchasing documents.

Disbursement Training
Notate whether or not the approver has had disbursement training. If the approver has had disbursement training, indicate date trained if known.

Signature
The signature of the designated approver(s) should appear.

Completion of Part V: Signers

Name, UIN, Substitute, Dept/Sub Dept
The name and UIN of the signer should be provided. If the signer listed is to be a substitute, please mark in the substitute column. The whole dept/sub dept combination should also be provided.

Form
Enter the type of form each signer is allowed to sign. E** indicates payroll documents, and P** indicates purchasing documents.

Disbursement Training
Notate whether or not the signer has had disbursement training. If the signer has had disbursement training, indicate date trained if known.

Signature
The signature of the designated signer(s) should appear.

Completion of Part VI: Department Approval

Along with department head approval, please provide the name and phone number of the person who should be contacted if questions arise regarding the form.