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ADMINISTRATIVE PROCEDURES |
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Chief
Executive Officer's Delegation of Authority For Contract
Administration1,3 Fiscal Year 2005 |
Revised:
January 1, 2005 |
1.
Construction - Facilities
Construction/Renovations
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Note:2) |
|
1.1 |
Major System
Facilities Construction Projects - related contracts (System Policy
51.04) |
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1.1.1 |
Project
Initiation (Form C-1) Program of
Requirement Preparation |
Director of
TFS Facilities
Planning &
Construction (FP&C) |
Vice
Chancellor for
Business Services (VCBS) |
VCBS |
|
1.1.2 |
Approval of
Program of Requirements and Project Budget and Selection of
Architect/Engineer Design Team (Board
Approval Required)) |
FP&C Treasury
Services Budgets and
Accounting HUB
Coordinator (Architect) VCBS General
Counsel
Chancellor Director of
TFS |
VCBS |
VCBS |
|
1.1.3 |
Construction
Contracts on projects with total costs within the BOR approved budget
require action by the Chancellor or designee. (Based on
1.1.2) |
FP&C Treasury
Services Budgets and
Accounting HUB
Coordinator (HSP) VCBS General
Counsel Chancellor Director of
TFS
|
VCBS |
VCBS (Dollar authority to
execute contract on new or rehab project is limited to project budget
approved by the Board.) |
|
1.1.4 |
Construction
Contract on projects whose total cost exceeds the BOR approved budget or
supplemental appropriation exceeding 10% of original
budget. (Board
Approval Required) |
HUB
Coordinator (HSP>$100,000) Budgets and
Accounting FP&C Treasury
Services Comptroller Director of
TFS |
VCBS |
VCBS (Dollar authority
limited to the supplemental appropriation.) |
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1.2 |
Minor Construction
Project |
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1.2.1 |
Rehabilitation Projects-2,000,000 or
less. (Administered by TFS) |
Ag Program
Construction Dept
TFS HUB
Coordinator
(HSP >
$100,000)
Assistant to
the Director
Assoc Dir
for Finance and Administration |
Director |
Director (Authority
to execute limited to $2,000,000) |
|
1.2.2 |
New Construction
Projects-1,000,000 or less. (Administered by
TFS) |
Ag Program
Construction Dept
HUB
Coordinator
(HSP >
$100,000)
Assistant to
the Director
Assoc Dir
for Finance and Administration |
Director |
Director (Authority
to execute limited to $2,000,000) |
|
1.2.3 |
Employment
of Architect/Engineer/Professional Services (In
accordance w/Section 5.5 of this document) |
Ag Program
Construction Dept
HUB
Coordinator
(HSP >
$100,000)
Assistant to
the Director
Assoc Dir
for Finance and Administration |
Director |
Director |
2.
Funding Agreements
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
2.1 |
Grants To
TFS |
Program
Leader Applicable
Associate Director Grants
Administrator Associate
Dir for Finance & Administration |
Director Associate
Dir for Finance & Administration |
Director Associate
Dir for Finance & Administration |
|
2.2 |
Grants From
TFS |
Program
Leader Applicable
Associate Director Grants
Administrator Assistant to the
Director |
Director |
Director |
3.
Memorandums of Agreement (Non-funding)
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
3.1 |
Memorandums
of Agreements (Non-funding) (Pledge of
Programmatic Commitments) |
Program
Leader Applicable Associate
Director Assistant to the
Director |
Director |
Director |
|
3.2 |
Other
Cooperative Agreements (Non-funding) (Pledge of
Programmatic Commitments) |
Program
Leader Assistant to the
Director |
Applicable Associate
Director |
Applicable Associate
Director |
4.
Inter-Agency Agreements
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
4.1 |
Inter-Agency
Agreements (Including;
Inter-Local and Intra-System Agreements, funding and
non-funding.) |
Program
Leader Assistant to the
Director |
Applicable Associate
Director |
Applicable Associate
Director |
5.
Purchasing
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
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5.1 |
Purchases of
Goods or Services (Includes minor
construction, consultant and professional services purchase
orders.) |
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5.1.1 |
Purchase
Order |
Program
Leaders |
Purchaser
(All except Proprietary)
Purchasing
Manager |
Purchasing
Manager |
|
5.1.2 |
Purchase
Agreement |
Program
Leaders Assistant to the
Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
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5.2 |
Equipment
Lease |
Program
Leader Assistant to the
Director Purchasing
Manager (>5,000) |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
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5.3 |
Memberships |
Program
Leaders Assistant to
the Director |
Applicable
Associate Director |
Applicable
Associate Director |
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5.4 |
Statutory
Consultant Agreements Use of
private consultants (not an employee) governed
by Texas Gov Code, Chapter 2254, Subchapter B. Contracts over $25,000 must
receive an approval from the CEO. Agreements for outside legal counsel must comply
with Section 10.2. |
Applicable
Associate Director Assistant to
the Director Associate
Dir for Finance & Admin |
Director |
Director |
|
5.5 |
Professional
Services Agreement Acquisition of professional services as defined
by Texas Gov Code, Section 2254.002 (accounting, architecture, optometry, medicine,
land surveying & professional engineering when performed within the
scope of practices.) |
Applicable
Associate Director Assistant to
the Director Associate
Dir for Finance & Admin |
Director |
Director |
|
5.6 |
Software
License Agreements |
Manager,
Information Resources Assistant to
the Director |
Purchasing
Manager Assoc
Director for Finance and Admin |
Purchasing
Manager Assoc
Director for Finance and Admin |
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5.7 |
Emergency
Response Agreements (Includes
purchases of goods/services) |
Assistant to
the Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
6.
Sales
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
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6.1 |
Timber
Sales |
Program
Leader Assistant to the
Director |
Director |
Director |
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6.2 |
Lease of TFS
Equipment |
Program
Leader Assistant to the
Director |
Assoc
Director for Finance and Admin Applicable Associate
Director |
Assoc
Director for Finance and Admin Applicable Associate
Director |
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6.3 |
Vending
Machines |
Program
Leader Assistant to the
Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
|
6.4 |
Licensing of TFS
Logo |
Program
Leader Assistant to the
Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
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6.5 |
Professional Services
(TFS providing) |
Program
Leader Assistant to the
Director Applicable Associate
Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
7.
Real Property Transactions (TAMUS Real Estate
Office)
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
7.1 |
Acquisition
of Real Property (Requires
BOR Approval) |
Assistant to
the Director Associate
Dir for Finance & Admin Director |
Assoc Vice
Chancellor for Real Estate |
Assoc Vice
Chancellor for Real Estate |
|
7.2 |
Disposition
of Real Property (Requires
BOR Approval) |
Assistant to
the Director Associate
Dir for Finance & Admin Director |
Assoc Vice Chancellor
for Real Estate |
Assoc Vice Chancellor
for Real Estate |
|
7.3 |
Grants of
ROW & Easement of Real Property |
Assistant to
the Director Associate
Dir for Finance & Admin Director |
Assoc Vice Chancellor
for Real Estate |
Assoc Vice Chancellor
for Real Estate |
8.
Lease of Space
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
8.1 |
Private Sector
Leases |
Assistant to
the Director Associate
Dir for Finance & Administration Director |
Assoc Vice Chancellor
for Real Estate |
Assoc Vice Chancellor
for Real Estate |
|
8.2 |
Inter-Agency
Leases (Includes;
Inter-Local and Intra-System Leases) |
Assistant to
the Director Associate
Dir for Finance & Admin Assoc Vice Chancellor
for Real Estate |
Director |
Director |
|
8.3 |
Emergency Response
Leases |
Assistant to
the Director Associate
Dir for Finance & Admin |
Assoc Director for
Finance and Admin |
Assoc Director for
Finance and Admin |
|
8.4 |
Other Lease of
Space (Includes; storage
space, tower space, meeting rooms, etc.) |
Assistant to
the Director Associate
Dir for Finance & Admin |
Assoc Director for
Finance and Admin |
Assoc Director for
Finance and Admin |
9.
Donor
Agreements
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
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9.1 |
Personal
Property with Restrictions (including
indemnification on acceptance) (including
cash or cash equivalents) (Requires
BOR Approval) |
Program
Leader Assistant to the
Director Associate
Dir for Finance & Admin Director |
Board of
Regents |
Board of
Regents |
|
9.2 |
Real
Property (Requires
BOR Approval) |
Assistant to
the Director
Associate
Dir for Finance & Admin Director Assoc Vice Chancellor
for Real Estate |
Board of
Regents |
Board of
Regents |
10.
Legal
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
10.1 |
Litigation
(*See Note) All
settlements shall have concurrence of the CEO and the General Counsel
and where required, the approval of the State Attorney
General. |
Applicable
Associate Director Associate
Dir for Finance & Admin |
Director |
Director |
|
10.2 |
Outside
Legal Counsel The
General Counsel, acts as liaison to the Attorney General and shall
retain, manage and approve all outside counsel for the System and is
components. |
Applicable
Associate Director Associate
Dir for Finance & Admin |
General
Counsel
Director |
General
Counsel
Director |
11.
Intellectual Property
Agreements
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
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11.1 |
Technology
Transfer |
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11.1.1 |
License Agreement
(Patent) |
Assistant to the
Director Assoc Director for
Finance and Administration |
Director
(Requires
Chancellor’s Approval) |