The Texas A&M University System

Agenda Item Submission Schedule 2010

Click here for 2010 Academic Agenda Item Submission Deadlines online schedule.

Member Submission Dates	Internal Processing Schedule
Agenda Items  to Chancellor	Date Due to Board Office	Date Index Sent to Chairman	Board Office Mail-Out	Board Meeting Dates
December 9, 2009	January 4, 2010	January 6, 2010	January 11, 2010	January 21-22, 2010
February 12, 2010	March 1, 2010	March 3, 2010	March 8, 2010	March 25-26, 2010
April 16, 2010	May 3 , 2010	May 5, 2010	May 10, 2010	May 27-28, 2010
June 14, 2010	June 28, 2010	June 30, 2010	July 5, 2010	July 22-23, 2010
August 13, 2010	August 30, 2010	September 1, 2010	September 6, 2010	September 23-24, 2010
October 15, 2010	November 1, 2010	November 3, 2010	November 8, 2010	December 2-3, 2010

Listed above is the current agenda item submission schedule for 2010.

Gifts, Donations, Grants, and Endowments Reports are to be submitted electronically to the System Office of Budgets and Accounting in accordance with the submission date schedule published by that office.

Agenda items are to be submitted electronically, signed by the CEO, in Microsoft Word format, to AgendaItems@tamu.edu no later than the date indicated for “Agenda Items to Chancellor.”

Agenda items not received in final format by the scheduled deadline require a late submission request from the CEO, detailing the reason for the delayed submission, subject to approval by the Chancellor and the Chairman of the Board of Regents.

NOTE: Prior to final submission, academic-related items and proposal requests require preliminary review by the Office of Academic Affairs (OAA). The items listed below are to be submitted to the OAA staff, at AA-AgendaItems@tamu.edu, in accordance with the Academic Proposal Submission Guidelines schedule below. For your convenience, specific OAA due dates for 2010 have been calculated for each item and can be found online at http://www.tamus.edu/offices/academic/index.html. The OAA staff is responsible for the final submissions to the Chancellor by the scheduled “Agenda Items to Chancellor” due date.

Academic Proposal Submission Guidelines

Office of Academic Affairs (OAA)
The Texas A&M University System

Type of Coordinating Board (CB) Proposals	Specific Types of Proposals	Proposal(s) due to A&M System OAA
Administrative Change Requests	Creation of new administrative structure/substantive Fall/Spring/Summer Semester Implementation	Six (6) months in advance of proposed implementation date, to include one (1) month in advance of agenda item due date to Chancellor
	Renaming College; Academic Reorganizations; Creation of new administrative structure/nonsubstantive	One (1) month in advance of agenda item due date to Chancellor
New Degree Programs	Bachelors/Masters  Fall/Spring/Summer Semester Implementation	Fourteen (14) months in advance of proposed implementation date, to include two (2) months in advance of agenda item due date to Chancellor
	Doctoral Degree** Fall/Spring/Summer Semester Implementation	Sixteen (16) months in advance of proposed implementation date, to include five (5) months in advance of agenda item due date to Chancellor
	Cooperative / Joint Programs - NEW	Same as noted above for Bachelors/Masters and for Doctoral
	Cooperative / Joint Programs – EXISTING	Six (6) months in advance of proposed implementation date for cooperating institution, to include six (6) weeks in advance of agenda item due date to Chancellor
Distance Education Requests	For Existing Bachelors and Masters Programs*	One (1) month in advance of agenda item due date to Chancellor
	For Existing Doctoral Programs	One (1) month in advance of agenda item due date to Chancellor
Role & Scope	Mission Statement and/or Table of Programs 4-year cycle update	Based on CB directive and one (1) month in advance of agenda item due date to Chancellor
	Mission Statement and/or Table of Programs mid-cycle amendments/Preliminary authority requests	One (1) month in advance of agenda item due date to Chancellor
Revisions to Core Curriculum	Request with specific changes and rationale, to include current and proposed core curriculum	One (1) month  in advance of agenda item due date to Chancellor

 

Proposal(s) Requiring BOR Review/Action	Types of Proposals	Proposal(s) due to A&M System VCAA
New Center Or Institute	Concept Paper of proposed new center or institute (Step 1) and Formal proposal of new center or institute (Step 2)	One week (Step 1) or two weeks (Step 2) in advance of agenda item due date to Chancellor
Changes To Existing Center Or Institute	Formal request with specific changes and rationale (depends on type of changes as to whether Board of Regents action is required; email AA staff in advance to discuss at AA-AgendaItems@tamu.edu)	Fifteen working days (15) in advance of agenda item due date to Chancellor
Annual Changes To Admission Requirements	Changed admission requirements by level, in response to request and formatting from Office of Academic Affairs	Ten working days (10)  in advance of agenda item due date to Chancellor
Academic Appointments	Includes Vice Presidents, Deans, as noted within System Policy 01.03, Appointing Power and Terms and Conditions of Employment	Ten working days (10) in advance of agenda item due date to Chancellor
Academic Tenure	Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/	Ten working days (10) in advance of agenda item due date to Chancellor
Emeritus Designation	Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/	Ten working days (10) in advance of agenda item due date to Chancellor
Faculty Development Leave	Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/	Ten working days (10) in advance of agenda item due date to Chancellor
Honorary Posthumous Degrees	Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/	Ten working days (10) in advance of agenda item due date to Chancellor

*Requires CB notification only
**Requires CB & TAMUS-led external consultant review and site visit prior to TAMUS BOR action.