Agenda Item Deadlines 2008

Member Submission Dates Internal Processing Schedule
Agenda Items to Chancellor Date Due to Board Office Date Index Sent to Chairman Board Office Mail-Out Board Meeting Dates
December 10, 2007 January 2, 2008 January 4, 2008 January 9, 2008 January 24-25, 2008
February 15, 2008 March 3, 2008 March 5, 2008 March 10, 2008 March 27-28, 2008
April 11, 2008 April 28, 2008 April 30, 2008 May 5, 2008 May 22-23, 2008
June 20, 2008 July 7, 2008 July 9, 2008 July 14, 2008 July 31-August 1, 2008
August 15, 2008 September 1, 2008 September 3, 2008 September 8, 2008 September 25-26, 2008
October 22, 2008 November 6, 2008 November 10, 2008 November 13, 2008 December 4-5, 2008

Listed above is the current agenda item deadline schedule for 2008.

Gifts, Donations, Grants, and Endowments Reports are to be submitted electronically to the System Office of Budgets and Accounting in accordance with the submission date schedule published by that office.

Agenda items are to be submitted electronically, signed by the CEO, in Microsoft Word format, to Carolyn Krenek at AgendaItems@tamu.edu no later than the date indicated for “Agenda Items to Chancellor.”

Agenda items not received in final format by the scheduled deadline require a late submission request from the CEO, detailing the reason for the delayed submission, subject to approval by the Chancellor and the Chairman of the Board of Regents. 

NOTE:  Prior to final submission, specific academic-related items and proposal requests require preliminary review by the Office of Academic Affairs.  The items indicated below are to be submitted to the AA staff, at AA-AgendaItems@tamu.edu, in accordance with the Academic Proposal Planning Guidelines schedule below. The AA staff is responsible for the final submissions to the Chancellor no later than the scheduled due date.

Academic Proposal Planning Guidelines

Office of the Vice Chancellor for Academic Affairs (VCAA)
The Texas A&M University System

Type of
Coordinating Board (CB) Proposals		 Specific types of proposal requests Proposal(s) due to
A&M System VCAA
Administrative Change Requests

Creation of new administrative structure/substantive
Fall/Spring/Summer Semester Implementation

 Six (6) months in advance of proposed implementation date, to include one (1) month in advance of agenda item due date to Chancellor
  Renaming College; Academic Reorganizations; Creation of new administrative structure/nonsubstantive One (1) month in advance of agenda item due date to Chancellor
New Degree Programs

Bachelors/Masters 
Fall/Spring/Summer Semester Implementation

 Fourteen (14) months in advance of proposed implementation date, to include six (6) weeks in advance of agenda item due date to Chancellor
  Doctoral Degree**
Fall/Spring/Summer Semester Implementation		 Sixteen (16) months in advance of proposed implementation date, to include six (6) weeks in advance of agenda item due date to Chancellor
  Cooperative / Joint Programs - NEW Same as noted above for Bachelors/Masters and for Doctoral
 

Cooperative  / Joint Programs – EXISTING

 Six (6) months in advance of proposed implementation date for cooperating institution, to include six (6) weeks in advance of agenda item due date to Chancellor
Distance Education Requests For Existing Bachelors and Masters Programs* One (1) month in advance of agenda item due date to Chancellor
  For Existing Doctoral Programs Six (6) weeks in advance of agenda item due date to Chancellor
Role & Scope Mission Statement and/or Table of Programs
4-year cycle update		 Based on CB directive and one (1) month in advance of agenda item due date to Chancellor
  Mission Statement and/or Table of Programs
mid-cycle amendments/Preliminary authority requests 		One (1) month in advance of agenda item due date to Chancellor
Revisions to Core Curriculum Request with specific changes and rationale, to include current and proposed core curriculum Ten working days (10)  in advance of agenda item due date to Chancellor

 

Proposal(s) Requiring BOR Review/Action Types of Proposals Proposal(s) due to
A&M System VCAA
New Center Or
Institute

Concept Paper of proposed new center or institute
(Step 1) and
Formal proposal of new center or institute (Step 2)

 One week (Step 1) or two weeks (Step 2) in advance of agenda item due date to Chancellor
Changes To Existing Center Or Institute

Formal request with specific changes and rationale
(depends on type of changes as to whether Board of Regents action is required; email AA staff in advance to discuss at AA-AgendaItems@tamu.edu)

Fifteen working days (15) in advance of agenda item due date to Chancellor
Annual Updates To Admission Requirements Updated admission requirements by level, in response to request and formatting from System Office of Academic Affairs Five working days (5)  in advance of agenda item due date to Chancellor
Academic Appointments Includes Vice Presidents, Deans, as noted within System Policy 01.03, Appointing Power and Terms and Conditions of Employment Ten working days (10) in advance of agenda item due date to Chancellor
Academic Tenure Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/  Ten working days (10) in advance of agenda item due date to Chancellor
Emeritus Designation Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/  Ten working days (10) in advance of agenda item due date to Chancellor
Faculty Development Leave Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/  Ten working days (10) in advance of agenda item due date to Chancellor
Honorary Posthumous Degrees Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/  Ten working days (10) in advance of agenda item due date to Chancellor

*Requires CB notification only
**Requires System-led external consultant review and site visit prior to BOR action.